- Scheduled value
- 2,400,000.00
- Completed to date
- 2,400,000.00 (100%)
- Less retainage (5%)
- (120,000.00)
Finished the job. Still waiting on retainage?
CloseoutPath is a closeout service for Washington public works. We help subcontractors and general contractors find what is delaying retainage release, then coordinate the closeout work that remains.
The first step is free: a report on the public filings for one project, within 2 business days.
Continuation sheet · Application No. 14Quillback Mechanical · Foxglove Elementary Modernization · Period to Mar 31, 2025
| Item | Description of work | Scheduled value | Completed to date | % | Balance to finish | Retainage |
|---|---|---|---|---|---|---|
| 1 | Mobilization | 45,000.00 | 45,000.00 | 100 | 0.00 | (2,250.00) |
| 2 | Ductwork and fittings | 980,000.00 | 980,000.00 | 100 | 0.00 | (49,000.00) |
| 3 | Air handlers and equipment | 1,050,000.00 | 1,050,000.00 | 100 | 0.00 | (52,500.00) |
| 4 | Controls | 220,000.00 | 220,000.00 | 100 | 0.00 | (11,000.00) |
| 5 | Test and balance (Trueflow Air Balancing) | 105,000.00 | 105,000.00 | 100 | 0.00 | (5,250.00) |
| Totals | 2,400,000.00 | 2,400,000.00 | 100 | 0.00 | (120,000.00) |
Sample pay app. The project and every company on it are fictional.
Held 15 months after the job finished.2 companies on this job have no approved wage affidavit in L&I records, and Washington requires one from every contractor before retainage is released.
What your free Status Report shows.
Each release requirement on your project, what the public record shows about it, what remains open, and who can act. What public records can’t show is marked not confirmed, never guessed.
| Check | Requirement | Who can act | Status |
|---|---|---|---|
| Found in public records | Work completedReported by the agency to L&I: Jun 13, 2025 | Basalt Ridge School District | Reported |
| Not confirmed: public records don’t show it | Agency acceptanceNot in public records. An Assessment confirms it with the agency or your GC. | Basalt Ridge School District | Not confirmed |
| Not found in the records we checked | Every wage affidavit approved | Trueflow Air Balancinghired by Quillback MechanicalCoreline Concrete Cuttinghired by Cedarline Electric | 2 not found |
| Not found in the records we checked | Notice of Completion | Basalt Ridge School District | Not found |
| Not confirmed: public records don’t show it | State release certificates | Revenue, Employment Security, and L&I | Not confirmed |
| Not confirmed: public records don’t show it | Retainage released | Basalt Ridge School District, then Harrow & Vale Builders, then each sub | Not confirmed |
Found in public records Not found in the records we checked Not confirmed: public records don’t show it
Sample: Foxglove Elementary Modernization and every company on it are fictional. Open the full sample report
Start with a free report. Pay only for the work you choose.
You decide after each step whether to go further. Paid steps are flat fees, quoted per project before any work starts, and never a percentage of your money.
Status Report
Free
The public filings on one project, each checked in L&I’s records: what they show, what remains open, who can act, and what public records can’t tell us.
Release Path Assessment
Paid, quoted before work startsFee credited toward a Sprint
We confirm with your GC or the agency what is actually setting the release date, verify your balance, and hand you an action plan.
Closeout Sprint
Flat fee, quoted up front
We coordinate the specific requirements we agree on with you, such as missing filings, closeout documents, and deadlines, and follow up across the companies involved.
Illustration: held retainage, written in parentheses on a pay app, becomes released.
Our job is to close the parentheses.
On a pay app, retainage you’ve earned but haven’t been paid sits in parentheses, month after month. A Closeout Sprint coordinates the requirements we agree on with you, across the companies and agencies involved, and follows up on each one.
Illustration using the fictional sample project.
Built for the people who chase retainage.
Subcontractors
Retainage on a finished public job: what’s still open, who can act on it, and what it would take to close. For owners, and for the office managers and controllers who make the calls.
General contractors
The open filings and closeout items across every company on your job, in one place, so the project can close and your own retainage can be released.
Not a fit: disputes over what you’re owed, which belong with your attorney; private jobs; and, for now, projects outside Washington.
How we work, in plain words.
- What we check
- Public L&I records for your project: every Intent and Affidavit at every tier, plus the reported completion and Notice of Completion dates. Each finding links to its source, so you can check it yourself.
- What we confirm with you
- Your balance, your contract terms, and anything public records can’t show. Until something is confirmed, we label it not confirmed.
- Your approval first
- We contact your GC, the agency, or any other company only after you approve who we contact and what we send. Nothing is signed, filed, or sent on your behalf without your say-so.
- Flat fees
- Quoted per project before any work starts. Never a percentage of your money.
- Information, not legal advice
- We are not a law firm and not a collection agency. Disputes go to your attorney.
Closeout waits on every company on the job. Coordinating them is our work.
On a Washington public project, retainage release depends on filings and sign-offs from every company on the job and three state agencies. Each company tracks its own part. Following up on what remains open, across all of them, takes time and attention that usually goes to the next job.
CloseoutPath does that coordination for Washington public works, one project at a time. We start with facts anyone can check, and we never ask you to take our word for them. How Washington releases retainage
- Serving
- Washington public works
See what the public record shows on your project.
Tell us one project. We’ll pull its public filings and email you a Status Report within 2 business days: a one-page summary, with the filing detail behind it.
- We pull every Intent and Affidavit on the project, at every tier.
- We check each one in L&I’s public search.
- You get the report by email. No cost, no obligation.
Prefer email? hello@closeoutpath.com